Event Coordinator – University Center - Grand Junction, CO

Event Coordinator – University Center
Reporting to the Director of University Center, this full-time Event Coordinator is responsible for developing and servicing both on- and off-campus University Center (UC) clients. Serves as liaison between a variety of off-campus clients and on-campus community to assure successful event executions. The coordinator works directly with the UC director to plan and oversee events, including evenings and weekends, and ensures outstanding customer service. Additionally, this coordinator develops marketing publications, serves on committees and works closely with clients and campus needs to optimize usage of UC space.
Some of the Event Coordinator's essential duties and responsibilities include:
1. Proactively researches, coordinates and implements UC marketing strategies and materials to promote the UC and other campus venues to generate interest among clients.
2. Schedules all client meetings, events, and room reservations. Generates layouts and rate quotes.
3. Manages client events by understanding the scope of the event, time lines, and by determining facility and technology needs. Communicates client needs and is the onsite event contact for large evening and weekend events.
4. Responsible for creating timely and accurate invoices for clients.
5. Works directly with Catering Services on clients' food requests.
6. Assists in the recruiting, hiring, and supervision of the UC student utility crew.
7. Reviews event sheets to familiarize self with events and meetings occurring in the UC; ensures that facility appearance and event setups are consistent with requests. Coordinates technical, facility, and custodial needs during evening/weekend hours' usage.
8. Understands how to work all Audio Visual (A/V) equipment within the building, and ensures that all UC staff and students are able to use the systems. Manages A/V equipment inventory, maintenance and repair.
9. Cross trains in executing large on-campus client events in order to provide backup support for the department.
REQUIRED:
1. Bachelor's degree from an accredited institution
2. A minimum of one year of experience in event planning and management
3. Demonstrated experience in budget, marketing, and personnel
4. Experience with and knowledge of A/V technology
5. Excellent customer service, communication, organization, and problem solving skills
6. Attention to detail and ability to manage multiple tasks at the same time
7. Sound computer and administrative skills
8. Demonstrated ability to positively represent the UC and Colorado Mesa University
9. Flexibility to work many evenings and weekends
DESIRED:
Familiarity with office procedures and scheduling software such as College Net 25 Live
SALARY: Commensurate with education and experience. Excellent health and retirement benefits package.
APPLICATION DEADLINE: Open until filled. To ensure consideration, complete applications must be received by September 15, 2016.
For application instructions, go to www.coloradomesa.edu/human-resources/new-employees.html.
EOE, committed to a culturally diverse faculty, staff and student body.