Temporary Administrative Assistant - City Clerk's Office - Grand Junction, CO

Job Title:     Temporary Administrative Assistant - City Clerk's Office
Opening Date/Time:       Mon. 07/11/16 12:00 AM Mountain Time
Closing Date/Time:       Fri. 07/29/16 5:00 PM Mountain Time
Salary:     $17.56 - $20.19 Hourly
Job Type:     Seasonal


http://www.gjcity.org/Jobs/Jobs.aspx

This position is part of the City Clerk team and provides administrative support to the City Clerk, the Deputy City Clerks, and the Records Manager.

This position is part of the City Clerk team and provides administrative support to the City Clerk, the Deputy City Clerks, and the Records Manager. This position will be 40 hours per week for an unknown duration. A five (5) month assignment is anticipated. The candidate should have previous experience in performing specialized office tasks and need only short introduction to specific procedures, forms and processes of assigned position. Responsible for performing a variety of routine administrative support functions including answer and direct telephone calls; provide customer service to visitors and staff; compose, update and proofread a variety of documents, correspondence, reports, bulletins, notices, agendas, minutes, and forms; records management including scanning, compiling, organizing, tracking, and filing official records of the City in both in paper and electronic format; complete special projects as assigned; maintain calendars and schedule meetings and events; reserve and prepare meeting rooms; purchase and maintain inventories of office and operating supplies; data entry of payroll, accounts payable, and office supplies ordering; prepare mailings and maintain contact information; and general clerical duties such as copying, filing and processing mail.

High school graduation or equivalent supplemented by one (1) year of administrative support and/or customer service experience. Knowledge of: Modern office technology and equipment including computers and related software, principles and procedures of customer service, records management and basic accounting practices, budgeting practices and processes, inventory control, English usage, spelling, grammar and punctuation, general mathematics, business writing and report preparation, and spreadsheet applications. Ability to: Perform multiple tasks while responding to interruptions, type at a speed necessary for successful job performance, learn and utilize various software applications, learn department policies, procedures, organization and operations; compile and maintain documents, reports and records; respond to requests and inquiries from the general public, City Departments and internal staff, understand and carry out oral and written directions; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Physical Conditions: Work is performed in an office environment and is generally sedentary; primary functions require physical condition necessary for sitting for prolonged periods of time, light lifting, repetitive motions, extensive use of computer keyboard; ability to lift 30 lbs.

Application must be submitted by 5:00 PM MST on Friday, July 29, 2016. Contact Human Resources with questions at (970) 244-1512 (711 TTY). EOE.

Administrative Assistant/Receptionist (temporary) - Montrose, CO

Atlas Clinic Of Chiropractic is hiring for a full time fill in administrative assistant/receptionist from August 1st through October 15th.

Bring resume to Atlas Clinic of Chiropractic 1541 Ogden rd Montrose, CO

Chiropractic or medical office experience preferred!

Tell them Trace from Western Colorado Jobs sent you.

Location:Ogden Rd,Montrose,United States

Office Admin Assistant - Grand Junction, CO

Office Admin Assistant
Diamond Coat - Grand Junction, CO
$10 an hour

We are looking for an office administrative assistant who will be providing administrative support to ensure productive operations in the business. You will be supporting the managers and employees with a variety of tasks. Applicant must be consistent, responsible and have a willingness to learn. Must have a positive attitude and able embrace change. Starting pay is $10.00/hour, but applicant has the opportunity to receive a raise as they move forward with us.
This is a small business that is made up of a strong team of amazing, young individuals. This business is growing steadily and everyday there is something new and exciting. We are looking for the right person who is ready for growth, constant change and someone with great work ethic.
Please send us your resume with a description of why you think you would make a good fit for this company. Any applications that just have a resume attached without an introduction will be thrown out.
Job Type: Full-time
Salary: $10.00 /hour

http://www.indeed.com/cmp/Diamond-Coat/jobs/Office-Admin-Assistant-d39b627ee85f93f9 

Pharmacy Picking Technician - Grand Junction, CO

Pharmacy Picking Technician - Grand Junction, CO 

https://careers-omnicare.icims.com/jobs/18278/picking-technician/job?mode=job&iis=Job+Board+-+Indeed.com&iisn=Indeed.com&mobile=false&width=886&height=500&bga=true&needsRedirect=false&jan1offset=-420&jun1offset=-360

Overview

Picking, labeling, and otherwise preparing the finished prescription as well as other light warehouse duties.

Responsibilities

• Prep for the day; set up totes
• Fills daily drug orders accurately and efficiently in a timely manner, under the supervision of a pharmacist.
• Assists in processing returned drugs and recycle/dispose per procedure.
• Review facility pre-list and prepare 30 day cards with the appropriate drug for the full fill.
• Assists in monthly fills by delivering and exchanging medications to scheduled nursing home.
• Assist in pre-packing frequently ordered medications, label, and store, as needed during low volume times.
• Packages materials and products manually
• Receives packing order and pull items to be delivered from order sheets
• Determines that the correct packing materials are available at packing station
• Checks packing list for accuracy
• Applies labels, and stack boxes according to directions
• Coordinate STAT deliveries
• Ship UPS orders
• Keeps record of departure times and items packed and attaches to order
• Follow all applicable government regulations including HIPAA.
• Other duties as assigned; Job duties may vary by location.

Qualifications

Minimum (Required): (must be met in order to perform the job at the required level)

• High school graduate or equivalent.
• Ability to work at a moderate speed
• Ability to read, write, speak and understand English
• 0-6 months working experience

Preferred: (if above and beyond the minimum required)

• Previous pharmacy technician experience.

Physical Demands: May sit, stand, stoop, bend and walk intermittently during the day. May sit or stand seven (7) to ten (10) hours per day. May be necessary to work extended hours as needed. Finger dexterity to operate office equipment required. May need to lift up to twenty-five (25) pounds on occasion. Visual acuity to see and read fine prints. Specific vision abilities required by this role include close vision, color vision and the ability to adjust focus. Must be able to hear normal voice sounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role.

Work Environment: Work in a climate-controlled, smoke-free internal environment.

Equal Opportunity Employer:  Omnicare is fully committed to employing a diverse workforce.  We recruit and retain talented individuals without regard to gender, race, age, marital status, disability, veteran status, sexual orientation and gender identity or any other status protected by federal, state or local law. Omnicare is an Equal Employment Opportunity and Affirmative Action Employer.

EO/Minorities/Females/Disabled/Veterans

Administrative Specialist - Grand Junction, CO

Administrative Specialist - Grand Junction, CO

https://erecruit.bc.com/psp/rhprd/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_SCHJOB&Action=U&FOCUS=Applicant&SiteId=4

Responsibilities:  The Administrative Specialist performs support function for one or more staff in one or more functional areas. Completes, organizes and coordinates data, information, and activities for the functional area and / or cross-functional areas. May require specific knowledge of functional area processes, procedures, products, policies and programs. Duties of the Administrative Specialist may include compiling information, writing, editing, proofreading documents and reports; answering mail and phone inquiries; scheduling or planning meetings; making travel arrangements; completing expense reports; filing and data entry; maintaining office inventories and supplies. May prepare briefs, outlines, agendas, and presentations from publications, regulations, and documents.  Responsive to internal and external customer needs.  Demonstrate strong commitment to safety, quality, environmental awareness, and continuous process improvement. Perform other duties and responsibilities as assigned.

Basic Qualifications:  High school diploma or equivalent.  Office environment with minimal physical exertion.

Preferred Qualifications:  Role may require technical certification or associates degree.   Prefer knowledge of operation of office equipment, such as computers and computer software.

Competencies: Building Strategic Working Relationships, Work Standards – Quality and Quantity of Work/Organization, Customer Focus, Information Monitoring, Initiating Action/Risk Taking, Decision Making, Job Fit.

Benefits for this position
- Retirement plan
- Health, dental, and vision coverage
- Life insurance

Boise Cascade is proud to be an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.    

Executive Office Administrator - Grand Junction, CO

Executive Office Administrator - Grand Junction, CO

Bonsai Design, a world-class aerial adventure course provider, is looking for an Executive Office Administrator based at its headquarters office in Grand Junction, CO.


 
http://www.indeed.com/cmp/Bonsai-Design/jobs/Executive-Office-Administrator-82613e0643575c6a

Job Summary:
Provides a variety of administrative and executive assistance in headquarters office. Provides direct assistance to Directors and Officers of company. Manages IT systems and cloud-based accounts. Is the first point of contact for clients, vendors, and sales. Maintains various records, files and related filing systems. Provides general support in the areas of travel bookings, placing orders and managing logistics. Tracks expenditures related to job.

Primary Responsibilities:

    Manage IT and web-based programs, email, and file storage for company.
    Act as IT help desk for all employees
    Updates website with new employee profiles, completed projects and upcoming projects
    Answer phone and in-person inquiries, and screens incoming correspondence and deliveries and route to appropriate staff members if required
    Provide executive support for all Directors and the CEO, such as correspondence, meetings, scheduling, travel, etc.
    Create strategy for client communication and assist CEO and Sales Department when necessary in creating, editing and sending RFPs
    Create final documents from rough draft or general instruction, as directed by superiors
    Make travel and lodging arrangements for staff, and provide support for all staff prior to and during travel as necessary to ensure travel is successful and difficulty-free
    Develop and maintain filing systems and registers for all company records, including: general records, project and client files, materials and equipment orders, travel history, etc.
    Manage office supply inventory and re-order items when necessary including any shipping material
    Point of contact for any Health Insurance related questions for Bonsai.
    Create and manage any workers comp claims
    Manage contractors licenses to ensure renewals are processed before expiration dates
    Provide proper communication and follow-up support required to ensure all company deliveries are correctly and expeditiously received
    Assist in HR functions by receiving and scheduling interviews, scheduling and record keeping of performance evaluations, creation of disciplinary paperwork, record keeping for all HR related paperwork and forms, etc.

Secondary Responsibilities:

    Acquire and maintain company organizational memberships as well as certifications and memberships for Directors and CEO
    Coordinate company retreats, trade shows, and conferences
    Perform Employee orientation in the areas of web-based programs, travel logistics, etc.
    Order company uniforms and gear and distribute as requested
    Arrange meetings and schedule appointments for Directors and Officers working at HQ
    Draft routine correspondence such as thank you letters, client appointment letters and internal memoranda
    Provide direct executive assistance to CEO and GM

Job requirements:

    B.S. in Business or related field
    Three (3) years recent related experience
    Or an equivalent combination of education, training and experience
    Strong Team Player who is a self-starter and can work independently
    Proficient with Microsoft Office programs
    High level of complex IT knowledge; can manage accounts and files in cloud based services

Preferred skills and abilities:

    Front of House experience
    Strong organizational and time management skills
    Strong communication skills

Job Type: Full-time

Required experience:

    Office Administrator: 3 years

Required education:     Bachelor's

Administrative Assistant II - Montrose, CO

COLORADO STATE
UNIVERSITY EXTENSION
Montrose County
Administrative Assistant II - Montrose, CO
This position performs clerical and administrative work answering telephones, greeting the public and providing customer assistance. Creates a variety of documents, assist and maintain web pages, performs light accounting duties, maintains files, inventories, supplies, office management, etc. The person in this position assists the Extension agents in the Montrose County office. Salary is $2,670 monthly plus full benefits.
For more information and to apply go to: http://jobs.colostate.edu/postings/33542. Position closes 6/13/2016.

Administrative Assistant - Grand Junction

Administrative Assistant - Grand Junction

 https://goal.tedk12.com/hire/ViewJob.aspx?JobID=313

General Purpose:  To provide administrative support to either a specific position and/or location/department through a variety of communication and clerical related functions.

Essential Duties and Responsibilities:
The following statements regarding this non-exempt level position consist of duties, responsibilities, frequency, and percentages describe the general nature and level of work being performed by the leader filling this position. These statements are not exhaustive list of all duties and responsibilities required by this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Perform clerical functions that include composing/generating correspondence; maintaining files; screening phone calls; and arranging appointments, meetings, and travel. Maintain and update critical dates/critical events calendar.
• Maintain and audit files and computerized records for school staff and students and provide confidential assistance to employees who request assistance with files and/or records.
• Maintain strict confidentiality in all areas of staff, student, and parental communications and record keeping.
• Compile various reports and coordinate and submit documents as needed to a variety of departments.
• Complete and distribute “meeting minutes” based on department/location needs.
• Set-up, prepare, test various media/equipment needed for department/location presentations.
• Follow established processes and procedures for administrative functions within a department or location.
• Establish and maintain collaborative working relationships with students, parents, and staff to enhance the instructional environment through direct marketing strategies and proven public relation strategies
• Assist with retention and recruitment of students and attend local events as needed for administrative support.
• Model professional and ethical standards when dealing with students, parents, staff, and community.

 

Administrative Support - Grand Junction, CO

Administrative Support – Management Services – Deadline to apply; 5 p.m. April 20th

http://www.pcpgj.com/careers/employment/

Office Administrator Assistant - Grand Junction, CO

Office Administrator Assistant – Family Physicians of Western Colorado
Deadline to apply, 5 p.m. April 29th

http://www.pcpgj.com/careers/employment/

Training Administrative Assistant - Grand Junction, CO

Training Administrative Assistant

Location:
GeoStabilization International (GSI) is seeking to full time Training Administrative Assistant who will be working out of the Grand Junction CO office. This person will provides information to callers, coordinates communication, and otherwise relieves Training Personnel of clerical work and minor administrative business detail by performing the following duties:

• Reads and routes training incoming mail as requested.
• Composes and types routine correspondence including general typing of letters, emails, faxes, and training issues as directed.
• Assist in organizing, and scheduling trainings. Assist in preparing and sending out materials.
• Perform research functions such as verification of trainings, names, phone numbers, certifications and the entry of these items into database as requested.
• Preparation of company training information into binders, spreadsheets, handouts or any other form as requested.
• Enter data into the training departments tracking system for use by Company Personnel.
• Issue general internal and external correspondence; fax or mail accordingly.
• Answers training administrative calls and gives information to callers or routes/take message for the Training Coordinator and Manager, returns outgoing calls. These can be before or after working hours.
• Compiles and create statistical reports, training reports, project reports, and compliance reports as requested.
• Makes copies of correspondence or other printed matter.
• Organize and facilitate schedules and appointments for training personnel.
• Internet research for training programs.
• All errands as requested.
• All other direction as given by the training Coordinator or Manager.

Qualifications:

• Excellent written and verbal communication skills
• Two years administrative experience
• Having prior experience in a Safety Department is helpful
• Basic math skills
• Proficient MS Office knowledge

http://www.geostabilization.com/careers/training-administrative-assistant/

Admin.Assistant, Bookkeeping, Accounting - Grand Junction, CO

Admin.Assistant, Bookkeeping, Accounting
Skyline Contracting, Inc. - Grand Junction, CO

Responsibilities include reception, phone, filing & clerical support for other office employees. Bookkeeping skills including A/P, A/R, job costing and payroll; full time position. Qualified applicants will have at least 5 years office/bookkeeping experience and at least 2 years college level accounting; construction industry experience helpful. Please pick application up at 3191 Mesa Avenue and return to same address.
Job Type: Full-time
Local candidates only:

• Grand Junction, CO 81504

Required experience:

• Bookkeeping: 5 years

http://www.indeed.com/cmp/Skyline-Contracting,-Inc./jobs/Admin-Assistant-ea7dc68aedf26bac?sjdu=QwrRXKrqZ3CNX5W-O9jEvaeo1rQ3lBzYSxSRhwokPQAxIaX-Zsz81XyJfw4pvOIBtwA86puppeXCiPKvRFPTuWA8S6RIGYVWLWzYkjY3B5w0Nm_SJd9fWSAsMFSKnXIb

Administrative Assistant (part-time) - Grand Junction, CO

Administrative Assistant - Grand Junction, CO
RE/MAX Two Rivers Realty, Inc. - Grand Junction, CO
Part-time

RE/MAX Two Rivers Realty, Inc. is now accepting applications for a part time Admin Assistant position.
Candidate will possess a friendly, professional attitude, must be a quick thinker, detail oriented, and have excellent communication & customer service skills; proficient knowledge in Microsoft Office systems. Real Estate industry experience, social media & internet marketing experience are a plus, but not required. Candidate will be the first point of contact for customers and manage multiple phone lines, data entry, create marketing collateral & handle general clerical duties.
We are proud to continually be the highest production real estate company per agent in Mesa County for the last several years and plan to carry on that tradition in the years to come with the assistance of our new Administrative Assistant.
Submit resume electronically to: email, or deliver hard copy to 125 Grand Avenue, Grand Junction, CO 81501.
Contact Name: Kathy Fernandez, Office Manager
Job Type: Part-time

http://www.indeed.com/viewjob?cmp=RE%2FMAX-Two-Rivers-Realty,-Inc.&t=Administrative+Assistant&jk=ce9ff2bfe71dc566

Secretary - Family Medicine Clinic - Grand Junction, CO

Secretary - Family Medicine Clinic - Grand Junction, CO

Description
 

    Serves as the assistant to all functions within the department.
    Ensures requests and needs are referred appropriately.
    Composes professional correspondence.
    Coordinates mailings, copying, filing, maintaining calendars, travel arrangements and other clerical functions.
    Schedules appointments, arranges meetings, meeting preparation and assists in developing agendas.
    Maintains meeting minutes and status reports.
    Prepares routine and periodic reports.
    Understands and applies organizational policies and department guidelines.
    Establishes appropriate priorities and meets deadlines.



Qualifications
  

    High School diploma or GED equivalent, required.
    2 years prior secretarial/administrative experience, preferred.
    Proficient in Microsoft Office, required.
    Strong typing skills, preferred.
    Excellent interpersonal and verbal skills, preferred.

 
Organization: St. Mary's Medical Center Clinics, Grand Junction, CO
Primary Location: CO-Grand Junction
Department: SMG PSO-Clinics-Family Prac
Schedule: Full-time
Shift: Day Shift

https://sclhs.taleo.net/careersection/2/jobdetail.ftl?job=16001893

Administrative Coordinator – Human Resources - Glenwood Springs, CO

Administrative Coordinator – Human Resources - Glenwood Springs, CO
Colorado Mountain College
Glenwood Springs
For more information,
please go to:
www.coloradomtn.edu/employment

Administrative Coordinator - Fairgrounds and Facilities - Grand Junction, CO

Job Title:	Administrative Coordinator - Fairgrounds and Facilities
Opening Date/Time:	Thu. 03/31/16 12:00 AM Mountain Time
Closing Date/Time:	Thu. 04/07/16 5:00 PM Mountain Time
Salary:	$14.65 - $16.85 Hourly
Job Type:	Full Time
Location:	Fairgrounds - 2785 Highway 50, Grand Junction, Colorado
Department:	Resource Management

 for the full job description and to apply visit:

http://agency.governmentjobs.com/mesacountyco/default.cfm?action=viewJob&jobID=1397521

Administrative Assistant - Grand Junction, CO

Navarro Research and Engineering, Inc. is recruiting for an Administrative Assistant in Grand Junction, CO.

Responsibilities:
- Provides administrative support to a team of 15 to 20 technical and management individuals in a fast paced and dynamic environment.
- Facilitates day to day task operations through scheduling of meetings, making travel arrangements, preparation and submittal of expense reports, deliverable transmittal and correspondence development, coordination with other functional groups including document production.
- Preparing correspondence, compiling reports, and using spreadsheets (Excel) for document tracking.
- Correspondence, tracking of projects/activities with critical deadlines, compiling and preparing reports, preparing agendas and taking meeting notes.
- Prepare travel authorizations and expense reports.

Requirements:

Minimum Requirements:
- Twelve years’ experience as an Administrative Assistant.
- Intermediate level of skill in Microsoft Outlook, Word and Excel.
- Ability to manage multiple tasks simultaneously and respond to dynamic priorities in a fast paced professional environment.
- Ability to assess expectations and act independently when necessary. Ability to maintain a high level of professionalism, sensitivity, and confidentiality.
- Requires strong interpersonal skills, positive outlook, and be a team player.
- Ability to assess accuracy of format, spelling, and punctuation.
- Strong time management skills. Ability to understand and implement required processes and procedures.
- Demonstrated ability and experience supporting multiple mid and senior managers.
- Experience interfacing directly with client’s staff and support personnel.
- Candidate needs excellent grammar/spelling skills, demonstrated organizational ability, attention to detail, and the ability to multi-task and prioritize.
- Due to the nature of the government contract requirements and/or clearance requirements, US citizenship is required.

 

http://careers.navarro-inc.com/process_jobsearch.asp

Assistant to the President Enstrom - Grand Junction, CO

Assistant to the President
Location:	Grand Junction, CO
Salary Range:	$16 to $22/hour
Exempt/Non-Exempt:	Exempt
Benefits:	Full benefits (Medical, Dental, Vision, 401k)
Employment Type:	Full Time
Department:	Administration
Position Status:	Accepting Applications
Description:	The Assistant to the President performs a wide variety of administrative duties on behalf of the President, requiring discretion, confidentiality, and independence of action and judgment. Duties include screening all telephone calls, drafting and finalizing correspondence and documents, and speaking on behalf of the president and the company with the public. This position also acts as a Marketing liaison, assisting with and contributing to the corporate marketing campaign including social media. See the full description at: http://enstrom.iapplicants.com/ViewJob-726805.html?jb=3&source=44485

Senior Administrative Assistant/Legal - Grand Junction, CO

Senior Administrative Assistant – Legal
$19.39 - $22.30 hourly

City applications are available online at
http://www.gjcity.org/Jobs/Jobs.aspx

Contact Human Resources with questions at (970) 244-1512.

For hearing/speech/visually impaired dial 711 (TTY). EOE.    
   

Office Assistant I Marillac Clinic - Grand Junction, CO

Office Assistant I Marillac Clinic - Grand Junction, CO





To apply visit: https://sclhs.taleo.net/careersection/2/jobdetail.ftl?job=16002024

This position assists visitors in person and via the phone by making appointments, collecting demographic and insurance information, and directing calls to appropriate clinic personnel. In addition, this position is responsible for preparing, maintaining, and facilitating access to patient medical records for the purposes of patient care. Assists staff and physicians to ensure provision of quality patient care.

General Reception and Registration Functions

• Greets visitors and/or patient, answers the telephone, communicates general practice information to patients and family members and provides patients with appropriate paperwork

• Gathers accurate information by interviewing patients, verifying insurance coverage, recording information using registration software, and obtaining signatures, for each patient encounter.

• Collects co-payments, past due balances and payments at time of service

• Utilizing provider protocols, schedules appointments, referrals and diagnostic tests, and maintains updates and distributes schedule

File Maintenance

• Pulls and prepares charts for visits, telephone calls, and per staff request, prioritizing based on urgency of request

• Prepares new records, repairs damaged records, archives files, and files charts and loose paperwork

• Ensure all test results, dictation and hospital reports are received, reviewed by the physician/provider, and filed in patient chart in a timely manner

 

Qualifications
  

• High School diploma or equivalent, required
• Demonstrated computer skills, required, required
• Highly organized and detail oriented, required
• One (1) year of clerical experience, preferred
• Experience in a medical or health care setting, preferred
• Knowledge of medical terminology, preferred

To apply visit: https://sclhs.taleo.net/careersection/2/jobdetail.ftl?job=16002024