Training Administrative Assistant
Location:GeoStabilization International (GSI) is seeking to full time Training Administrative Assistant who will be working out of the Grand Junction CO office. This person will provides information to callers, coordinates communication, and otherwise relieves Training Personnel of clerical work and minor administrative business detail by performing the following duties:
- Reads and routes training incoming mail as requested.
- Composes and types routine correspondence including general typing of letters, emails, faxes, and training issues as directed.
- Assist in organizing, and scheduling trainings. Assist in preparing and sending out materials.
- Perform research functions such as verification of trainings, names, phone numbers, certifications and the entry of these items into database as requested.
- Preparation of company training information into binders, spreadsheets, handouts or any other form as requested.
- Enter data into the training departments tracking system for use by Company Personnel.
- Issue general internal and external correspondence; fax or mail accordingly.
- Answers training administrative calls and gives information to callers or routes/take message for the Training Coordinator and Manager, returns outgoing calls. These can be before or after working hours.
- Compiles and create statistical reports, training reports, project reports, and compliance reports as requested.
- Makes copies of correspondence or other printed matter.
- Organize and facilitate schedules and appointments for training personnel.
- Internet research for training programs.
- All errands as requested.
- All other direction as given by the training Coordinator or Manager.
- Excellent written and verbal communication skills
- Two years administrative experience
- Having prior experience in a Safety Department is helpful
- Basic math skills
- Proficient MS Office knowledge
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