Graduation and Records SpecialistGraduation and Records Specialist
Please note: To meet posting requirements, this is an abbreviated announcement.
For complete announcement, go to www.coloradomesa.edu/human-resources/new-employee.html.
Reporting to the Associate Registrar, the Graduation and Records Specialist is responsible for graduation processing; monitoring and updating graduation requirements in the computerized degree audit system; records management and processing transcript and other requests; monitoring daily scanning; training student workers, and performing customer service responsibilities.
Some of the essential duties and responsibilities include:
Responsible for timely and accurate graduation processing. This includes organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists. Compiles and verifies final course requirements based on degree requirements and exception approvals.
Maintains the computerized degree audit system by programming curriculum changes, entering department approved overrides, ensuring accuracy and readability, troubleshooting issues reported by end users, and providing training to end users.
Maintains knowledge of academic regulations and graduation requirements through the various curriculum and policy committees.
Manages daily transcript processes, legal requests, name changes, deceased student notification, immunizations, degree verify, and other applicable processes as needed.
Monitors document scanning into the student information system for recently submitted documents.
Trains, supervises, and schedules student employees for data entry/processing of specialized functions within this position.
Communicates with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
Develops and maintains written policies and procedures for assigned areas of responsibility.
Maintains current knowledge of all functions of the Registrar's Office. Assists in the establishment and implementation of Registrar's Office policies and ensure compliance with established practices.
Provides general office and back-up coverage for services as assigned by the Assistant Registrars and assumes front counter duties, as needed. Supports off-campus centers as necessary.
Other related duties as assigned.
REQUIRED: Bachelor's degree and demonstrated customer service skills. Must be detail-oriented; able to communicate effectively and clearly both verbally and in writing; able to deal diplomatically and professionally with people at all levels; able to manage multiple priorities and meet deadlines; be proficient in Microsoft Word and Excel.
DESIRED: Preference will be given to the candidate with experience in higher education (or related professional environment) with excellent interpersonal and high-level computer skills.
SALARY: $35,000 - $38,000/year, commensurate with education and experience. Excellent health and retirement benefits package.
APPLICATION: Click on link noted above for application instructions. Apply by April 28, 2016.
EOE
www.coloradomesa.edu/human-resources/new-employee.html
Please note: To meet posting requirements, this is an abbreviated announcement.
For complete announcement, go to www.coloradomesa.edu/human-resources/new-employee.html.
Reporting to the Associate Registrar, the Graduation and Records Specialist is responsible for graduation processing; monitoring and updating graduation requirements in the computerized degree audit system; records management and processing transcript and other requests; monitoring daily scanning; training student workers, and performing customer service responsibilities.
Some of the essential duties and responsibilities include:
Responsible for timely and accurate graduation processing. This includes organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists. Compiles and verifies final course requirements based on degree requirements and exception approvals.
Maintains the computerized degree audit system by programming curriculum changes, entering department approved overrides, ensuring accuracy and readability, troubleshooting issues reported by end users, and providing training to end users.
Maintains knowledge of academic regulations and graduation requirements through the various curriculum and policy committees.
Manages daily transcript processes, legal requests, name changes, deceased student notification, immunizations, degree verify, and other applicable processes as needed.
Monitors document scanning into the student information system for recently submitted documents.
Trains, supervises, and schedules student employees for data entry/processing of specialized functions within this position.
Communicates with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
Develops and maintains written policies and procedures for assigned areas of responsibility.
Maintains current knowledge of all functions of the Registrar's Office. Assists in the establishment and implementation of Registrar's Office policies and ensure compliance with established practices.
Provides general office and back-up coverage for services as assigned by the Assistant Registrars and assumes front counter duties, as needed. Supports off-campus centers as necessary.
Other related duties as assigned.
REQUIRED: Bachelor's degree and demonstrated customer service skills. Must be detail-oriented; able to communicate effectively and clearly both verbally and in writing; able to deal diplomatically and professionally with people at all levels; able to manage multiple priorities and meet deadlines; be proficient in Microsoft Word and Excel.
DESIRED: Preference will be given to the candidate with experience in higher education (or related professional environment) with excellent interpersonal and high-level computer skills.
SALARY: $35,000 - $38,000/year, commensurate with education and experience. Excellent health and retirement benefits package.
APPLICATION: Click on link noted above for application instructions. Apply by April 28, 2016.
EOE
www.coloradomesa.edu/human-resources/new-employee.html
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